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Cost of using multiple HR systems calculator

Frustrated female professional using multiple HR systems

How much does using multiple HR systems cost your business?

When you use multiple HR and payroll systems instead of a single software, you’re duplicating your efforts and multiplying your costs. A study conducted by Ernst & Young (EY) estimates the total costs associated with completing these tasks multiple times in the absence of a single-software HR and payroll tech. This calculator uses EY data to estimate these losses based on the factors you input below.

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Total cost lost annually using multiple HR and payroll systems

TOTAL

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TOTAL COST OF ENTERING EMPLOYEE DATA

The number of HR and payroll tasks and associated costs incurred when entering employee benefits, training, vacation and time-off information into multiple systems.

TOTAL COST OF ONBOARDING NEW HIRES

The cost of recording new-hire data into separate HR and payroll systems, including I-9, contact, tax, benefits and direct deposit information.

TOTAL COST OF SUBMITTING EXPENSE REPORTS

The costs associated with completing and submitting expense reimbursements, calculating mileage, approving and denying expenses, and more in separate HR and expense report systems.

TOTAL COST OF MANAGING HOURLY EMPLOYEE TIME

The costs of unique HR and payroll tasks associated with hourly employees, including completion, submission, collection, organization and verification of time sheets when entered into separate time and attendance and HR systems.

TOTAL COST OF DOCUMENTING PERFORMANCE REVIEWS

The cost of documenting, recording, tracking and storing performance reviews as well as providing promotion, separation and compensation information.

TOTAL COST OF IMPLEMENTING SEPARATIONS

The cost of processing COBRA and retirement as well as documenting exit interviews and finding replacements in separate benefits, applicant tracking and performance management systems.

This calculator is intended for estimation purposes only. It is not intended as legal opinion and should not be substituted for professional legal or tax advice. Calculations are based on data from the Ernst & Young study, Estimated Labor and Non-Labor Costs Associated with Common Human Resources (HR) Functions/Tasks (July 2021).

Male professional using Paycom's ESS app on his phone

How Paycom helps

Paycom streamlines and automates HR and payroll processes across the entire employee life cycle, all within one easy-to-use software. By empowering employees to enter and manage their own HR and payroll information, you help eliminate costs and wasted time associated with using multiple systems.