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Time and Attendance from Paycom provides you the tools to more accurately and efficiently manage when, where and how your employees report their hours worked. Customized rules, batch-editing and timecard management tools accommodate even the most complex labor management needs.
- Employees enter and submit time online.
- Managers edit and approve time online.
- Update payroll automatically with approved time.
- Search for timecards with missed punches, or add forgotten punches, sick or vacation hours, bonus pay or comments.
- Batch-edit to enter a punch or holiday hours one time for a group of employees.
- Set rounding rules, automatic lunch deductions, shifts crossing midnight, bonuses, weekend differentials, holidays worked and more.
- Use an unlimited number of pay classes and assign hours to multiple earning codes.
Reports include:
- Total Hours Summary Report by Employee
- Total Hours Summary Report by Department
- Time Detail Report — Details each time card with supervisor/employee approval and each punch by day and total earnings.
- Missing Punch Report
- Tardy and Lunch Tardy Report — Determine an employee’s scheduled time, actual time, minutes allowed prior to tardy and total minutes/hours tardy.
- Punch Audit Report — Details each employee's punches by day; if they changed a punch, added or deleted a punch; plus all comments and punches for the date period entered.
- Labor Analysis/Overtime Report — Captures total hours worked per day, by employee, by date range.
Schedule Exchange from Paycom helps managers reduce overstaffing, avoid understaffing, control labor costs and meet compliance demands. Its automated functionality provides for a seamless workflow with payroll and time and labor. Cloud-based convenience provides managers an instant, big-picture view on employee availability, and gives employees anytime access to their schedules.
- Use shift templates and schedule groups to create and edit schedules.
- Set exception, rounding and deviation rules for your pay classes.
- Implement a point system in line with company policies.
- Set the number of minutes allowed before the exception is applied and the number of points accrued if an exception is received.
- View an employee schedule dashboard to see who is working when, by department, by shift.
- Employees can view their schedule, as well as approve it and move it to their online time sheet.
- Monitor scheduling changes, daily exceptions and other attendance activity.
- Allocate shifts on a day-to-day basis.
- Batch-assign shifts to multiple employees.
- Assigned shifts automatically display on timecards and in Employee Self-Service.
- Co-workers can swap shifts or issue requests for a shift to be picked up.
Time-Off Requests from Paycom automate and standardize request procedures and help employers remain staffed. Managers can view employee leave accruals, approve or deny requests, and see who has scheduled off and when. Employees can manage their PTO easily, anytime, anywhere.
- Time-Off Calendars allow managers to see pending, approved and denied time-off requests.
- Managers are notified when employees request time off and can quickly approve or deny requests with or without comments.
- Employees can view their available PTO in Employee Self-Service and easily submit requests for time off.
- Employees can view the status of their requests on their Time-Off Calendar.
- Approved time off is automatically populated on the employee’s time card.
- Monitor and report on all time-off activity.
Web Time Clocks from Paycom allow employees to clock in and out online or enter time in online time sheets that automatically update to payroll when approved. Paycom eliminates the need to manually calculate time sheets or rekey that information into your payroll system.
- Employees can clock in and out at their desk with web-based time clocks.
- Employees can also enter time in online time cards.
- WAN-IP filtering prevents web punches from unauthorized networks.
Hardware Terminals from Paycom are ideal for single or multi-clock environments. Different types of hardware terminals are available, where you can punch a time card, swipe a badge, key in a badge number or use the fingerprint sensor technology of a biometric terminal.
- Choose from a variety of hardware terminals, including standard, badge-swipe, biometric and more, in a single or multi-clock environment.
- Hardware terminals transfer time data to payroll via the web.
Labor Allocation from Paycom simplifies the process of setting up and tracking employee hours based on the job the employee is working. Employees can use a web time clock to clock into a specific job or use a web timesheet to allocate their hours on their time card. Payroll is updated automatically with the data.
- Track an employee’s hours worked based on the job that the employee is working.
- Set up different category levels and add as many category details as necessary.
- Employees can clock into a specific job or use the web time sheet to allocate hours on their time card.
- Hours also can be set up to be distributed automatically by a set percentage each payroll.
Labor Management Reports help you get up-to-the-minute reports on the information you need to better manage your labor force. You can manage overtime, monitor your labor distribution, see who is clocked in and more.
- Get real-time reports to manage your labor force.
- See who is clocked in.
- Report on employee hours near the end of a pay period to manage overtime.
- Hours also can be set up to be distributed automatically by a set percentage each payroll.
- Run daily department totals on hours worked.
- Monitor your labor distribution.
Enhanced ACA from Paycom is the business solution for complying with the ever-changing complexities of the Affordable Care Act. You’ll receive the convenience of having all your ACA data in a real-time dashboard, plus:
- Peace of mind
- IRS Forms 1094/1095-B or -C filed for you
- Proactive alerts on actionable items
- Comprehensive reporting and monitoring
- Legislative updates
Features include:
- Monitoring — Get alerts on key events, including approaching Applicable Large Employer status, workers nearing full-time status or employees with measurement periods ending.
- Evaluation — Audit and review historical and current ACA data, as well as employer shared responsibility requirements.
- Reporting — Monitor ACA status changes, trending hours, coverage affordability, employee coverage percent offered, Applicable Large Employer trends and “pay or play” calculations.
- Education — Get the latest legislation overviews, compliance requirements and ongoing updates.
Which employees are approaching overtime? How many part-time employees are approaching a 30-hour workweek that could trigger ACA requirements? Who is currently clocked in? If you can measure your labor activity, you can manage it, and Paycom helps you do just that with more insight into your information than any other provider. Report across all data stored in the system, including multiple years and EINs.
Reports include:
- Hours Worked vs. Threshold
- Labor Allocation
- Labor Analysis/Overtime
- Punch Audit
- Total Hours Summary
- Total Hours Summary by Allocation
- Employee Time-Off
- Actual, Scheduled and Projected Hours
- Unscheduled Shifts
- Employee Schedule Change
- Schedule Forecasting
- Time and Labor Management Report Writer allows you to create custom reports for a more comprehensive and graphical analysis of your activity.
- Push Reporting lets you set up recurring reports once and schedule them to be run automatically and sent to specific users, whether daily, weekly, monthly, quarterly or yearly.
