3 Benefits When Employees Manage Their Own HR Information


Jon Evans

| Jul 5, 2018

When’s the last time you went to the bookstore to buy the latest novel by your favorite author? If you’re like an ever-growing percent of the population, probably about 10 years ago. Most of us live our lives online, especially millennials and members of Generation Z.

According to Statista, the average internet user aged 18-32 spends approximately 7.43 hours online daily. Gone are the days of going to the mall to purchase new clothing, waiting on your bank statement to be delivered to your mailbox and driving to the restaurant to pick up your takeout. Now, it’s all done electronically – and typically through an app.

Of course, apps do more than just monitor what time you can expect your food to be delivered. Take, for example, HR information. Many payroll and human capital management companies have developed apps to support their version of self-service technology, giving employees real-time access to their data.  While numerous HCM providers require employees to manage two or more apps, best-of-industry solutions provide easy access through a single app. This provides users with a seamless experience and doesn’t require them to login to multiple apps.

Your employees already use apps daily to manage just about everything else, so why not trust them to control their own personal records? Here are three benefits in doing so:

1. Increased accuracy and compliance

Who better to manage their information than your employees themselves? If a member of your HR team enters a Social Security number incorrectly, the mistake may not be caught until the employee tries to use his or her insurance at the doctor’s office.

However, if the employee enters his or her own address or dependent information incorrectly, they are likely to catch and correct it immediately, without having to contact you. Plus, increased accuracy goes hand-in-hand with compliance – a win-win.

2. Time saved

Chances are you probably didn’t spend four years in college to enter data all day, every day. You earned your degree to build a career and become a valuable resource to your future employer, focusing on big-picture strategy and tactics.

So while you’re busy planning ways to increase employee engagement, do you really have five hours to enter information for all 20 new hires, or – even worse – record it manually on a spreadsheet?

Zero chance.

Employers who trust their employees to manage their own information work smarter, not harder, and get more time back in their day to manage more important initiatives, like retention.

3. Better employee engagement

Finally, allowing employees to access their personal information increases their engagement at work.

According to the Pew Research Center, 74% of millennials agree that technology makes life easier. Access to data 24/7 means employees don’t have to wait until Monday morning to march into your office and ask to update their records. They conveniently can add dependents, update their addresses and enroll in benefits any time, any place, using their smartphone.  On-the-go access to trainings through a Learning Management System (LMS), the ability to request time off conveniently online and the freedom to access pay stubs from work, home – or anywhere – are all examples of what your workforce wants in a stellar employee experience.

When executed correctly, self-service technology can positively impact your whole culture, from top-level executives to interns alike. In turn, favorable employee engagement can result in 20% higher productivity and 21% higher profitability, according to a Gallup study.

The solution

All this can be accomplished through the Paycom app. Our comprehensive software allows members of your workforce to manage their personal data in one location. Single sign-in provides easy, instant access to paystubs, benefit information, expenses, timecards, time-off accruals and more.

Best of all, employees only have to learn how to use one easy app and manage one login, as opposed to multiple platforms. Watch this short video to learn how Paycom can do more for your workforce.

About the Author

Jon Evans

Jon Evans, Paycom’s chief operations officer, has more than 25 years of diverse leadership experience in various business segments, including oil and gas and insurance markets. Evans’ past leadership responsibilities included leading Paycom’s accounting, legal and human resources functions. Prior to Paycom, he served as chief operating officer for Chickasaw Nation Industries and is currently a member of the Oklahoma Society of Certified Public Accountants.

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