Onboarding
Start new hires on the right foot with our onboarding software
How it works
A seamless experience for you and your new hires
You only get one chance to make a first impression, and a clunky onboarding experience can spoil it. But can a process that requires employees to fill out a bunch of documents be easy and stress-free for you?
Absolutely. On mobile or desktop and without any paper, Paycom’s intuitive software guides employees through onboarding via a step-by-step checklist. Even before Day 1, Paycom walks your new hires through:
- entering personal info
- setting up direct deposit
- filling out tax forms like W-4s and providing I-9 info
- taking introductory training courses
- digitally signing other important documents
Why it matters
Self-onboarding for a smoother transition
Onboarding shouldn't be a waste of time. But when outdated approaches require you to meticulously rekey data and provide employees with extensive walk-throughs, it keeps you from truly engaging your people.
Easy to follow
Tired of meticulously walking new hires through onboarding? Our easy-to-use app effortlessly guides them through the process. It helps you set the tone for a great experience while helping them transition smoothly into their new role.
Secure your legacy
No organization wants to be known as outdated. In fact, nearly 70% of employees would take a pay cut for better workplace tech.* By empowering your new hires with our Onboarding tool, they’ll know you prioritize the quality of their experience.
Boost accuracy and compliance
Storing sensitive data on paper puts your company and employees at risk. Our self-onboarding tech is entirely paperless. And since employees enter and manage their data in our truly single software, you enjoy a crystal-clear audit trail without rekeying any info.
Eliminate the unnecessary
Wading through a tedious onboarding process can keep you from welcoming and engaging new hires. Since Paycom automatically guides employees through the process, you have more time to focus on strategy and your people.
*From a nationwide survey of 1,000 employees conducted by OnePoll and commissioned by Paycom.
See what people are saying about Onboarding
What makes it different
Streamlined onboarding in a single software
It’s time to let go of paper forms and orientation that disengages your new hires. Our Onboarding experience exists in the same single software as all our tools. That means one login. One password. And no more juggling multiple systems or mounds of paperwork. Plus, new hires can complete any required onboarding tasks before Day 1, so they can start contributing immediately. Meanwhile, you gain valuable peace of mind from consistent data and simplified I-9 compliance.
How we automate onboarding
Step 1
Data from the employee’s application flows seamlessly into Onboarding, so no one needs to reenter a thing — including demographic info.
Step 2
That same data is used to automatically verify employment eligibility and initiate any required background checks.
Step 3
Any digital forms requiring electronic signature verification automatically flow into your employee’s online record for secure storage.
Step 4
You can easily assign unique onboarding templates for specific positions — such as a new hire who starts in a leadership role.
Full-solution automation
Onboarding seamlessly connects with
New hires can easily access and manage any important documents they complete during onboarding through our easy-to-use document storage tech.
New hires can easily complete onboarding and access any information they need through our intuitive self-service experience.
Build, assign and deploy required new-hire training with our learning management system. Employees can then train when it’s most convenient for them — even before their first day.
Frequently Asked Questions
Learn more about onboarding and HR automation
Some information, such as a new hire’s name and phone number, is prepopulated from their application. All other important personal information — including Social Security number, home address and date of birth — is entered by the new hire during their self-onboarding. Other specific HR information is completed by the client in our employee onboarding training software before a candidate is hired.
Yes, provided the client enables Paycom’s self-onboarding feature. Our HR employee onboarding tool allows new hires to complete any required tasks the client assigns to them before their formal start date. This allows employees to be more effective on Day 1 as an active contributor.
Yes. By using Paycom’s Documents and Checklists tool, managers can create a checklist for new hires to complete during self-onboarding.
Yes, as long as the client provides new hires with the option to do so.
Yes. A contractor onboards as either a Form 1099 or W-2 employee, but the self-onboarding process is the same in our Onboarding tool.
Yes. New hires and managers alike can receive notifications by email.
Discover more about Paycom
Explore these resources for greater insights
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