Year-end resources for Paycom clients
Your guide to a simplified and stress-free year-end
Your easiest year-end yet
From essential topics to supplemental resources and even first-time tips, consider this your one-stop shop for year-end needs. And remember: Your people know their data best. Have them verify their personal information in Employee Self-Service® through the Paycom mobile app. Should you run into any issues along the way, your dedicated Paycom specialist will be happy to assist you.
Before we dive into specifics, keep these useful tools handy:
Year-End Checklist: Use this for a complete rundown of important year-end tasks.
Printable or digital year-end calendar: Never miss a year-end deadline with this helpful resource.
New Client Tips
First year-end with us? No problem!
We get it. Even if you love our single software, it can be nerve-racking facing year-end with new tech. But it doesn’t have to be. Our Year-End Checklist provides you with every wrap-up item and guides you to the exact place in Paycom to resolve it. You can also get the same experience from our ACA Checklist under the ACA Menu.
For more help, check out Additional Information under the Help Menu. There, you’ll find other helpful resources like:
W-2 health care reporting templates
W-2 import file for health care information
W-2 Box 12dd instructions
Our year-end guide
W-2 Forms
Take W-2s off your to-dos
Whether you have thousands of employees or just a few, your W-2 compliance is undeniably important. Use these resources to ensure your data is accurate so you don’t have to make any retroactive changes:
Form W-2 previews: Use these to easily confirm the accuracy of your employees’ info early. Just go to Reports, then Report Center, select your Client Inbox and choose YEPREVIEW.
Employee information verification: Encourage your people to update their personal info as needed.
Electronic W-2 delivery: Go paperless and encourage employees to opt for digital W-2s in Employee Self-Service by Dec. 31.
Health Care Reporting
Keep your compliance strong and healthy
When it comes to compliance, every detail matters. But that doesn’t mean you need to manually and meticulously comb through every filing. Available in the Help Menu under Additional Information, these tools will help simplify your year-end compliance burden:
W-2 Box 12dd reporting: Use this to help ensure your workforce’s data appears exactly as it should on your filings.
Reporting options and instructions: Learn how to generate the exact reports you need with this easy-to-use guide.
Affordable Care Act
Tools to ace ACA
To protect your company, your ACA filings should be spotless. Luckily, ensuring that is easy with Paycom. Keep our year-end calendar handy when you prepare to file. Plus, use these resources — available under the ACA Menu — to catch any possible blind spots in your ACA strategy:
ACA Validation Checklist: Stay on track, on schedule and on top of possible errors with our intuitive checklist.
ACA Status Report: Use this tool to clear up any confusion around previous or current ACA statuses.
Form 1095 previews: Confirm your marketplace statements are buttoned up before you file with this simple tool.
Bonuses and Special Payroll
Iron out exceptional payrolls
Giving your people something extra for their hard work shouldn’t mean extra work for you. Take advantage of these useful resources to ensure rewarding employees doesn’t come with unnecessary hiccups:
Payroll wiring requirements: Remember, any payroll larger than $200,000 or twice the amount of your normal payroll must be wired to Paycom.
Employee info accuracy: Ask your personnel to verify their personal information so they get their bonuses exactly when they should.
Holiday Payrolls
It’s the season for perfect payroll
Between required days off and dozens of out-of-office notifications, you don’t want to wait until the 11th hour to prep for your holiday payrolls. Remember, GONE® automates decisions around time off, so you don’t have to lose time reviewing every single request. Plus, Beti® automatically flags issues and guides employees to fix them before submission.
But even with payroll and time-off request concerns addressed, you’ll still want to stay on top of important dates. Use this resource to keep your process running and ensure employees get paid on time:
Payroll submission deadlines: Check the Notification Center regularly and use your Year-End Checklist to stay on top of banking holidays and avoid late paychecks.
Additional Info
Cover all your year-end bases
Your business is unique, and so is its year-end requirements. Use these resources — accessible through your Year-End Checklist — to stay ahead of third-party sick pay, key deadlines and unexpected fines:
Third-party sick pay reporting requirements: Finish year-end strong by ensuring your third-party sick pay is accurate before Dec. 31.
W-2 and Form 8922 filing: Make sure your third-party sick pay recap lines up with the rest of your required tax items.
Useful Resources
Stick the landing on a great year-end
Feel like you might be missing something? No problem. Use these resources to clear up any year-end confusion:
Help Menu: Easily access our Help Menu in the top right corner of Paycom to quickly go wherever you need.
World-class service: Don’t let a lingering issue nag you. If you need any assistance, go to the Client Action Center to easily contact your dedicated specialist.