Nonprofits have a ton on their plate and limited resources to overcome the challenges they face. The last thing these organizations need is a lengthy, paper-based process just to get new hires on their feet. After all, when nonprofits are buried beneath forms often filled with errors, how can they find the time to meaningfully support their communities?
The leadership development director of a renowned nonprofit knew its outdated HR solution held the organization back. Onboarding with the previous “solution” was a particularly painful ordeal.
“It was so much paperwork,” they said. “There was a continuous back-and-forth process.”
Every new hire faced 55 pages of onboarding documents that had to be hand-delivered to the nonprofit’s corporate office. And once the employees were cleared to work, they had to clock in by writing their times in a binder.
Manual entry had made its way into every HR process. The leadership development director knew these practices kept them from focusing on important aspects of their role and kept employees in the dark. HR didn’t even have reliable benefits administration software.
Fortunately, they already had the solution the nonprofit desperately needed in mind.
How does the right onboarding software set up employees for success?
The leadership development director had used their fair share of HR tech. They recalled how Paycom transformed operations for a previous employer and identified a similar opportunity for the nonprofit.
The organization’s onboarding process immediately evolved after implementing Paycom. Because Paycom relies on a single software, data flows seamlessly from one tool to the next. This meant the nonprofit needed 90% less onboarding documentation. Suddenly, a two-day ordeal was cut down to just 10 minutes.
It didn’t matter if the nonprofit was in a seasonal hiring push or looking for its next great leader — every employee benefited from a freshly fluid experience.
Paycom’s time and attendance software even sent the unnecessary time-tracking binder to the shred bin. And thanks to the new expense management software, HR eliminated the monthly wait previously placed on reimbursement.
“Paycom has decreased our costs, especially with administrative, because we’ve reduced all the paper processes,” said the leadership development director. “That has really, really cut down on our operational expenses.”